Privacy Statement

Tuath Housing Association

We at Tuath Housing Association take personal privacy very seriously and take steps to ensure that your data is used and stored in a secure manner.

This statement explains how we use your data and what rights you have in relation to your personal information.

This Privacy Statement should be read in conjunction with the contract you have with Tuath Housing Association.

1.      Who we are

We are Tuath Housing Association and throughout this Privacy Statement ‘we’, ‘us’. ‘our’, and ‘ours’ refers to Tuath Housing Association. For more information about us, see our website at www.tuathhousing.ie

Tuath is a not-for-profit company and an approved voluntary housing association. Our aim is to provide long-term, safe, quality housing at best value whilst locally building sustainable communities.

2.      The information we collect about you

We will hold:

• Data to identify you, including contact details;
• Your financial details and financial circumstances
• Your marital status;
• Information about you provided by others -e.g. local authorities;
• Information which you have consented to us using; and
• Other information such as: criminal conviction data, health/medical information, telephone recordings;
• CCTV images, photographic ID.

Sometimes we may use your information even though you are not a tenant, employee, or in some other capacity directly engaged with us; e.g. you may be a representative of a tenant of ours or a potential tenant applying for one of our properties, or a job applicant.

3.      How we collect information about you

We collect information in a number of ways:

1. Information you give us;
2. Information provided to us by third parties, including local authorities;

• Information from your use of our website.

4.      How we use your information

We use and share your data where:

• You have agreed or explicitly consented to the using of your data in a specific way – you may withdraw consent at any time;
• Use is required in relation to a service or a contract you have entered into – e.g. a tenancy agreement or a contract of employment;
• Use is necessary because we have to comply with a legal obligation (e.g. complying with ‘Know Your Client’ obligations, and reporting to regulatory authorities and law enforcement);
• Use is necessary to protect your ‘vital interests’ in certain circumstances;
• Use is for our ‘legitimate interests, such as managing our business – e.g. managing our properties;
• To inform you of our services.

5.      How we keep your information safe

We know that you care about how your information is used, stored, and shared. We at Tuath Housing Association take appropriate measures that comply with Irish Law. Our IT systems meet international standards of security, while physical file storage is subject to safeguards, such as secure premises and filing systems.

6.      Use of third parties

In order that we may provide you with our services we may share your information with:

• Your authorised representatives;
• Third parties with whom:
  • We need to share your information to facilitate maintenance of our properties; and
  • You ask us to share your information;
• Service providers who provide us with support services;
• Statutory and regulatory bodies;
• Credit reference agencies;
• Third parties in relation to the sale or purchase of assets;
• Business partners.

7.      How long we hold your data

While we do not wish to hold your information for longer than is required, we are subject to legislative and regulatory rules that we must follow. Our policy is to hold your information only for as long as is required by such rules, and for the duration of your use of our services.

8.      Implications of not providing your data

If you do not provide information, we may not be able to provide services, or maintain services.

9.      Your rights in relation to your information

Data Protection legislation confers specific rights on individuals. This Privacy Statement is intended to inform you of those rights. Specifically:

1. Right of access to your information and copies of your information;
2. Rights to have your information corrected and updated;
3. Right to object to a particular use of your information;
4. Rights to deletion and/or restriction of use of your information, in certain circumstances;
5. Right to obtain a portable copy of your information;
6. To withdraw consent, where processing is based on consent.

10.  How to exercise your rights

In order that you may exercise your rights, Tuath has implemented a data request process (Subject Access Request – SAR). This can be initiated through your direct contact with Tuath. You can also contact our Data Protection Officer at dpo@tuathhousing.ie.

Or call us at: 01 6761602

If we are unable to deal with your request within one calendar month, we may in certain circumstances due to complexity of the request, extend this period by up to two further months.

You also have the right to complain to the Data Protection Commission at:

Lo call 1890 252 231

Info@dataprotection.ie

Data Protection Commission, Canal House, Station Road, Portarlington, R32 AP23, Co. Laois.